Writing terms of reference for the development of the site

What the ToR are and why it is so important for any web project

Requirements Specification (ToR) is a document that defines the details of an order, project stages, and requirements for the final product. These terms of reference are a true advisor to both the contractor and the client.

Use the ToR for the customer

Complete project vision

Each step of the project is described step by step in the ToR. You understand what you spend the budget on and what you get in the end.

Evaluation of the performer

If you were given a detailed, clear and structured technical specification, it means you have come to an experienced specialist who knows his business. Otherwise, be prepared for unforeseen costs and delays in the project.

Extra insurance

you will be able to compare it with the technical specifications, and if you find any discrepancies, the contractor is obliged to correct them.

Mutual understanding

You can be sure that the contractor has correctly understood the task and your wishes.

Cost estimation

Without the terms of reference, it is almost impossible to estimate the cost and timeframe of the project. After all, the development of a website, application or any other web product consists of many stages that need to be taken into account.

Benefits of the ToR for the contractor

Clear understanding of the client

The terms of reference are drawn up based on an analysis of the client's business, its needs and desires. The more detailed this information is, the greater the chance that the project will satisfy the customer and will not require revisions and a large number of adjustments.

Extra insurance

In the practice of any developer, you will come across customers who constantly change their requirements throughout the project. This can greatly affect the project timeline and final outcome. The development of terms of reference helps to avoid this.

Simplification of work

Good terms of reference describe all the details of the project step by step, for example: the structure of the site, design, additional elements, etc. Agree, when you have such a guide in front of, it is more pleasant and easier to implement the project.

What are the terms of reference for the website development

The contractor draws up detailed terms of reference, which consists of several points:

Data about the client: business niche, target audience, needs and wishes, tasks that the product should solve.

Glossary of terms that the customer may not be familiar with.

Description of the technologies we will use and technical requirements for the layout and operation of the site.

The detailed structure of the future website.

Prototyping, with a description of all the elements that will be on each page.

Scenarios for using the non-standard interface (optional).

List of content provided by the contractor.

Design requirements (optional).

User path

Marketing component (SEO optimisation, main traffic channels, promotion).

Interested in a proposal for a statement of work?

How we create ToR

We understand the importance of the ToR both for the customer and for us. Therefore, we pay special attention to drawing up ToR. Our main requirement for the preparation of the TOR is a detailed description of each process required to achieve the result.

The finished ToR provide an understanding of what and how the contractor will develop, and what the customer will receive in the form of an intermediate and final product. In this document we describe all the logic and task chains, calculate the budget and deadlines of the project. The terms of reference help us to reduce the number of mistakes and the risk of missing the deadlines, and assist you to understand what you are paying for and what you will get as a result.

Value of ToR from 4Limes

The cost of the service may vary slightly. It depends on the hours you spend on creating the ToR. We inform the client in advance if the terms of reference are significantly larger than planned.

If the 4Limes team carries out the project after the ToR have been drawn up, then 50% of the ToR will be deducted from the cost of the project as a discount.